ADMINISTRATIVE ASSISTANT - FULL-TIME
Batavia, NY Batavia, NY Full-time Full-time $16.
48 - $18.
19 an hour $16.
48 - $18.
19 an hour 17 hours ago 17 hours ago 17 hours ago We are hiring a Full-time (35 hours/week) ADMINISTRATIVE ASSISTANT with Catholic Charities for the Stability and Connectedness Program for Genesee, Wyoming and Orleans Counties at our Batavia Office.
Monday through Friday 8:
45 am - 4:
45 pm.
12
paid holidays for full-time 25 PTO days a year for full-time flexible schedules comprehensive health, dental & vision coverage flexible spending accounts no cost Employee Assistance Program (EAP) 403B Retirement plan with employer contributions training and development opportunities
Experience:
Receptionist, Secretary or Case Management experience preferred JOB
Summary:
Catholic Charities has a great opportunity for an empathetic trauma informed Administrative Assistant who's looking to work on a supportive team with great benefits in strength focused workplace.
Responsible for providing office support to operations, staff and building safety, billing, data case management at our
Essential Functions:
As the first contact for clients, candidate must have strong interpersonal skills and show care, empathy and understanding regardless of own understanding, views/opinions or beliefs.
Utilizes Trauma Informed principles with clients to create safety and empowerment for change.
Assist and collaborates clients with emergency financial case manager in needs such as payment for utilities, food, clothing, etc.
in person or via phone.
Develop a thorough understanding of community resources in both Cattaraugus and Allegany Counties to make appropriate referrals to clients if needed.
Utilize the agency Case Management system to enter client data for financial services Collaborates with EFA outreach, Administrative assistant, and Case Manager, and Counselor regarding any staff or client needs such as filing, scheduling and confirmation or follow up of missed appointments Develops and maintains office reporting for bookkeeping expenses both in and out.
Utilizes 10e11 medical record system to enter client intake information and schedule appointments Collect payments from co-payments for counseling.
Proficient in Microsoft Word, 365 and Outlook Support office staff with general office needs such as copying, faxing and document creation Collaborates with landlord, agency Maintenance and Purchasing departments to attend to building and program needs Staff safety:
support and collaborate with district director on client and staff safety and or building safety.
Completes case record self-audits on each client's chart as required.
Collaborates in a team environment to ensure the client and community needs are met.
Reviews client confidentiality laws and regulations and assures release of information forms have been properly initiated, signed and updated as necessary Performs other duties as assigned.
EDUCATION:
High School diploma or equivalent Apply today at:
ccwny.
applicantpro.
com/jobs Catholic Charities is a non-profit organization that offers an array of programs that strive to empower individuals, children and families.
Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of Western New York with dozens of programs at 40
professionally staffed locations.
Catholic Charities serves more than 150,000 Western New Yorkers each year without regard to age, race, gender or religious affiliation.
Catholic Charities programs include comprehensive counseling services for all ages, basic emergency assistance including operating 8 food pantries, mental health services, chemical dependency treatment, educational and job readiness services, services to older adults, marriage counseling, immigration and refugee assistance and a variety of programs that address prevention and treatment of a number of family issues.
As the first contact for clients, candidate must have strong interpersonal skills and show care, empathy and understanding regardless of own understanding, views/opinions or beliefs.
Utilizes Trauma Informed principles with clients to create safety and empowerment for change.
Assist and collaborates clients with emergency financial case manager in needs such as payment for utilities, food, clothing, etc.
in person or via phone.
Develop a thorough understanding of community resources in both Cattaraugus and Allegany Counties to make appropriate referrals to clients if needed.
Utilize the agency Case Management system to enter client data for financial services Collaborates with EFA outreach, Administrative assistant, and Case Manager, and Counselor regarding any staff or client needs such as filing, scheduling and confirmation or follow up of missed appointments Develops and maintains office reporting for bookkeeping expenses both in and out.
Utilizes 10e11 medical record system to enter client intake information and schedule appointments Collect payments from co-payments for counseling.
Proficient in Microsoft Word, 365 and Outlook Support office staff with general office needs such as copying, faxing and document creation Collaborates with landlord, agency Maintenance and Purchasing departments to attend to building and program needs Staff safety:
support and collaborate with district director on client and staff safety and or building safety.
Completes case record self-audits on each client's chart as required.
Collaborates in a team environment to ensure the client and community needs are met.
Reviews client confidentiality laws and regulations and assures release of information forms have been properly initiated, signed and updated as necessary Performs other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
48 - $18.
19 an hour $16.
48 - $18.
19 an hour 17 hours ago 17 hours ago 17 hours ago We are hiring a Full-time (35 hours/week) ADMINISTRATIVE ASSISTANT with Catholic Charities for the Stability and Connectedness Program for Genesee, Wyoming and Orleans Counties at our Batavia Office.
Monday through Friday 8:
45 am - 4:
45 pm.
12
paid holidays for full-time 25 PTO days a year for full-time flexible schedules comprehensive health, dental & vision coverage flexible spending accounts no cost Employee Assistance Program (EAP) 403B Retirement plan with employer contributions training and development opportunities
Experience:
Receptionist, Secretary or Case Management experience preferred JOB
Summary:
Catholic Charities has a great opportunity for an empathetic trauma informed Administrative Assistant who's looking to work on a supportive team with great benefits in strength focused workplace.
Responsible for providing office support to operations, staff and building safety, billing, data case management at our
Essential Functions:
As the first contact for clients, candidate must have strong interpersonal skills and show care, empathy and understanding regardless of own understanding, views/opinions or beliefs.
Utilizes Trauma Informed principles with clients to create safety and empowerment for change.
Assist and collaborates clients with emergency financial case manager in needs such as payment for utilities, food, clothing, etc.
in person or via phone.
Develop a thorough understanding of community resources in both Cattaraugus and Allegany Counties to make appropriate referrals to clients if needed.
Utilize the agency Case Management system to enter client data for financial services Collaborates with EFA outreach, Administrative assistant, and Case Manager, and Counselor regarding any staff or client needs such as filing, scheduling and confirmation or follow up of missed appointments Develops and maintains office reporting for bookkeeping expenses both in and out.
Utilizes 10e11 medical record system to enter client intake information and schedule appointments Collect payments from co-payments for counseling.
Proficient in Microsoft Word, 365 and Outlook Support office staff with general office needs such as copying, faxing and document creation Collaborates with landlord, agency Maintenance and Purchasing departments to attend to building and program needs Staff safety:
support and collaborate with district director on client and staff safety and or building safety.
Completes case record self-audits on each client's chart as required.
Collaborates in a team environment to ensure the client and community needs are met.
Reviews client confidentiality laws and regulations and assures release of information forms have been properly initiated, signed and updated as necessary Performs other duties as assigned.
EDUCATION:
High School diploma or equivalent Apply today at:
ccwny.
applicantpro.
com/jobs Catholic Charities is a non-profit organization that offers an array of programs that strive to empower individuals, children and families.
Catholic Charities of Buffalo, NY, is the most comprehensive human service provider serving the eight counties of Western New York with dozens of programs at 40
professionally staffed locations.
Catholic Charities serves more than 150,000 Western New Yorkers each year without regard to age, race, gender or religious affiliation.
Catholic Charities programs include comprehensive counseling services for all ages, basic emergency assistance including operating 8 food pantries, mental health services, chemical dependency treatment, educational and job readiness services, services to older adults, marriage counseling, immigration and refugee assistance and a variety of programs that address prevention and treatment of a number of family issues.
As the first contact for clients, candidate must have strong interpersonal skills and show care, empathy and understanding regardless of own understanding, views/opinions or beliefs.
Utilizes Trauma Informed principles with clients to create safety and empowerment for change.
Assist and collaborates clients with emergency financial case manager in needs such as payment for utilities, food, clothing, etc.
in person or via phone.
Develop a thorough understanding of community resources in both Cattaraugus and Allegany Counties to make appropriate referrals to clients if needed.
Utilize the agency Case Management system to enter client data for financial services Collaborates with EFA outreach, Administrative assistant, and Case Manager, and Counselor regarding any staff or client needs such as filing, scheduling and confirmation or follow up of missed appointments Develops and maintains office reporting for bookkeeping expenses both in and out.
Utilizes 10e11 medical record system to enter client intake information and schedule appointments Collect payments from co-payments for counseling.
Proficient in Microsoft Word, 365 and Outlook Support office staff with general office needs such as copying, faxing and document creation Collaborates with landlord, agency Maintenance and Purchasing departments to attend to building and program needs Staff safety:
support and collaborate with district director on client and staff safety and or building safety.
Completes case record self-audits on each client's chart as required.
Collaborates in a team environment to ensure the client and community needs are met.
Reviews client confidentiality laws and regulations and assures release of information forms have been properly initiated, signed and updated as necessary Performs other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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